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How do I deactivate, activate, or archive an ad?

To help you stay organized during your recruitment processes, we use three different statuses: Active, Inactive, and Archived. Below, we explain the differences and how to manage them.

Table of Contents

What are the different job statuses?

How do I change the status of an ad?

How do I find my old applications?

Can I reactivate an old ad?

What are the different job statuses?

  • Active: The ad is live and published. Candidates can see the position and submit their applications.

  • Inactive: The ad is unpublished and closed to new applications, but you are still working on managing the candidates who have already applied. An ad automatically becomes inactive once the application deadline has passed.

  • Archived: This functions as a "delete" feature to clean up your job list. When the recruitment is completely finished and all candidates have been processed (hired or declined), you should archive the ad.

How do I change the status of an ad?

You can easily change the status by going to Overview > Jobs > Edit jobs. From there, you can manually switch between Active, Inactive & Archived.

 

How do I find my old applications?

If you need to access candidates in finished or ongoing processes, you can filter your view under Menu > Recruitment Board > Manage Candidates.

Sort by candidates

 

Can I reactivate an old ad?

Yes, it is possible – but we generally do not recommend it.

If you want to activate an inactive or archived ad, and change the status to Active. To ensure your recruitment is as effective as possible, please consider the following:

  • Better Visibility: We recommend creating a completely new ad instead. Many job platforms flag old ads, meaning a reactivated ad often gets significantly less reach than a fresh posting.

     

     

  • Sorting and View: In your job list under Menu > Jobs > Edit job, only Active and Inactive jobs are shown by default to keep the list organized. Archived jobs are hidden, but you can use the sorting/filter function at any time to include them in your view.

    sort by jobs

To reactivate an ad:

  1. Once you have located the ad, select Active

  2. You'll be navigated to the edit view of this job.


  3. Ensure the application deadline is updated. The system will not allow you to activate a job if the deadline has already passed. You can also double check which platforms are selected and re-select them again if needed.

Pro Tip: If you choose to create a new ad but still have candidates in the old one, you can bring both ads into your Recruitment Board and work with them simultaneously.